Job Summary:

We are looking for a highly organized, proactive, and confident Executive & Operations Assistant to provide administrative and operational support to the engineering team and ensure smooth day-to-day operations.

This role is focused on management support, coordination, and execution, with a key responsibility of serving as a focal point of contact between the local team and Elmet headquarters.

The ideal candidate is assertive, solution-oriented, and brings a strong ability to follow up, drive execution, and integrate quickly into a dynamic team environment.

Key Responsibilities:

• Manage daily administrative and office operations
• Coordinate calendars, meetings, and travel arrangements
• Serve as a focal point of contact between the local team and Elmet headquarters
• Track tasks, follow up on action items, and ensure timely execution
• Prepare reports, summaries, and meeting minutes for management
• Support internal communication and ensure alignment across teams
• Coordinate with suppliers, partners, and internal stakeholders
• Maintain organized documentation, reports, and records
• Ensure administrative and operational processes are followed and completed effectively
• Proactively identify delays or gaps and escalate when needed

Requirements

• Minimum 2–3 years of relevant work experience in an administrative, operations, or executive assistant role mandatory
• English proficiency: B2 level or higher (written and spoken) – mandatory
• Excellent organizational and time management skills
• Strong interpersonal and communication skills (high interpersonal ability)
• Proven ability to follow through on tasks and ensure execution (strong follow-up skills)
• Ability to integrate quickly into a team and operate effectively in a dynamic environment
• Ability to prioritize multiple tasks and work independently
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).

Advantages

• Experience working with international teams or HQ interfaces
• Experience supporting senior managers or team leaders

What We Offer

• Competitive salary based on experience
• Flexible, full-time working schedule
• A professional, collaborative, and supportive work environment
• Opportunity for growth and professional development within the company